Commission evaluates new workforce management system
Approves cloud-based computer backup
GRAFTON – Walsh County Commissioners listened to a presentation Tuesday by representatives of KRONOS Inc. The Massachusetts based group was there to pitch their workforce management system called the Workforce Ready Timekeeper (WRT).
The WRT is an in-touch terminal that could be accessed in several different ways. Employees and department heads could log into the system using a badge, fingerprint scanner or enter their log in code on a keyboard.
The KRONOS presenters said that capturing accurate employee data helps get rid of human error and could potentially save the county a large sum of money.
With the WRT system department heads can easily check which employees are on and off the clock.
The system also allows supervisors to see, via Google Maps when employees clock in or clock out.
Employees can access the system via their personal laptop, PC, smartphone or other electronic device.
Through the system, employees could request time off and when those requests are made, supervisors can view a balance sheet detailing that employees account and whether or not they have that time off coming. A supervisor could also deny or approve those requests through the system.
The presenters said the system could be used for scheduling and another selling point of the technology is that it can be customized to each departments specific needs.
The system would make available documentation of where employees spend their time. For example in the case where the sheriff’s department contracts their time to cities and villages, they would have proof of where they were contracted to be.
Commissioners agreed that they have received complaints that deputies haven’t been present in their town as often as they are contracted to be.
Commissioner Luther Meberg said the system would be beneficial to Walsh County Social Services due to the fact there are several workers in that office that perform their duties out of the office and sometimes work from home.
The KRONOS presenters also said the system is a good tool to help the county stay in compliance with regulations pertaining to the new Affordable Health Care Act (AHCA).
Under new AHCA rules for example, part time employees would be eligible for benefits if they work more than 30 hours per week.
The initial cost of set up for the system would be $4,000 not including purchase of log-in terminals. Log in terminals could also be rented by the county for the cost of $150 per month. The system, if set up would cost $6 per employee per month.
Several commissioners doubted whether or not the system would be cost-effective and decided to send information about the system to each department head to get their opinion. The subject is set to be brought up at the next meeting of the commission in February.
In other business the
• Approved a motion to purchase a cloud based data backup system for the county’s computers through its current IT provider NRG. The county’s various departments currently back up their computers with a tape system. The cost of the new backup system will cost the Walsh County an additional $240 per month. Commissioner Karen Anderson made the motion to go ahead with the purchase. It was seconded by Meberg and passed unanimously with all commissioners present.
• Decided to move forward with plans to make its meetings “paperless” in the future. The commissioners made no formal motion but decided to move ahead with plans to purchase software from NRG for $20 per month that would allow county auditor Kris Molde to send out informational packets to each commissioner electronically. Meberg said that in the long run, the move would be cost-effective eliminating the expense of paper copies and postage. Commissioners also explored the idea of purchasing tablets or laptop computers for commissioners Jack Karas and Allen Ruzicka.
• Unanimously passed a motion for a zoning change for Nick Moe of Grafton. The motion changes a portion of the Moe family farm located south of Grafton off of ND State Highway 81 from agricultural to commercial. Moe plans to start a business for the purposes of manufacturing ammunition.